Grants and Contracts Office procedures for rebugeting and program revisions:
In general, recipients of external grants are allowed a certain degree of latitude in transferring funds between budget line items with the understanding that no grant appropriations are to be used for purposes other than those consistent with the original intent of the project. It is the principal investigator's responsibility to become familiar with agency-specific guidelines.
In order for Davidson College to appropriately oversee expenditures and comply with general cost principals and agency regulations, all rebudgeting requests should be sent to the grants accountant for review and approval.
Department assistants, research assistants, and lab technicians are not authorized to either request or approve budget revisions.
National Science Foundation (NSF) notifications/approvals are outlined in the NSF Award and Administration Guide 2015, V.A. 3.
National Institutes of Health (NIH) notifications/approvals are outlined in the NIH Grants Policy Statement, March 31, 2015.
Prior Approval from federal funding agencies is required for any of the following program or budget reasons:
Federal agencies may restrict the transfer of funds among direct-cost categories when the federal share of the project exceeds $100,000 and the cumulative amount of the transfer exceeds ten percent of the total budget.
Any cost allocable to a particular sponsored agreement under the standards provided in Circular A-21 may not be shifted to other sponsored agreements in order to meet deficiencies caused by overruns or other fund considerations, to avoid restrictions imposed by law or by terms of the sponsored agreement, or for other reasons of convenience.