Move-In, Move-Out, & Winter Break

As a resident of the college community, you must abide by all rules and regulations outlined in the Residence Life Policies and Procedures (PDF). Be sure to familiarize yourself with proper check-out procedures before leaving for winter and summer breaks, as outlined below

Fall Move-In 2016-2017

Halls open for returning students on Saturday, Aug. 20 at 9 a.m.

First-year students may begin moving only their belongings into their rooms on the evening of Wednesday, Aug. 17, between 6- 9 p.m., however they may not stay in the hall that night. First-years may officially move in on Thursday, Aug.18, beginning at 8:30 a.m.

Housing for returning students opens Saturday, Aug. 20, at 9 a.m.  Returning students may not move in prior to this date. If you are flying back, please remember to choose a flight arriving on August 20 or later. 

If you are seeking an exception for August 2016 (Early Arrival), you must contact RLO at rlo@davidson.edu prior to July 15, 2016, to request permission. Please read the below Early Arrival Information for the parameters, fees and potential fines associated with unauthorized early arrival.

Early Arrival Information

July 15 is the deadline for all early arrival requests.

Early arrival access is limited to only those residents are involved in a sanctioned Fall sports team or working through an approved group with first year orientation responsibilities. All communication about early arrivals is conveyed to residents through the sponsoring organization; please contact your organization, coach, or professor directly with questions.  The early arrival request lists are due in the RLO office from the sponsoring organization by July 15. 

Each year RLO receives early arrival request from residents who are not part of an approved early arrival group. Since the college goal is to keep the on-campus population low during first-year orientation (before upperclass opening on Saturday, Aug 20), most of these requests will be denied.  This includes requests to "drop off" items in the room before that date.

RLO will consider reasonable requests for early arrival that are received by the July 15 deadline, however, this does not guarantee approval. If a request is approved, there were be a $25 per day charge for each day prior to opening that will be placed on the student's account.

Requests received after July 15 will most likely be denied. If they are approved, there will be a $50 per day charge for each day on campus before opening. This charge will include requests from individuals in approved groups who wish to arrive earlier than the specified group arrival date.

Students who arrive on campus without approval before the posted opening date may be charged a $250 fee plus the $50 per day charge and may also face RLO sanctions.

If you are seeking an exception for August 2016 early arrival, you must contact RLO at rlo@davidson.edu prior to July 15, 2016, to request permission. 

Winter Break 2016-2017

All residential facilities close for Winter break at noon on Friday, Dec. 16, without exception. Whether you will be returning to the same room, switching rooms, or leaving campus for the Spring, before you leave for break, you must follow certain procedures. If you will return to your same room for Spring semester, before leaving you must:

  • Ensure thermostat is turned onto low setting
  • Empty all trash and take out all recycling
  • Unplug all appliances except refrigerator
  • Empty and clean the refrigerator
  • Remove all holiday decorations from the windows
  • Close and lock room windows and raise the blinds halfway
  • Turn off all lights
  • Close and lock room door

If you will be changing rooms for Spring semester, before leaving you must:

  • Contact the current resident of the room into which you will be moving and set-up a time you can move your things prior to leaving for break
  • Move all of your belongings out of your current room and into your new room
  • Check-out of your current room following the checkout procedures
  • Turn in your room key. You will check-in and receive your new room key after the break.

If you will not be returning to campus in January, before leaving you must check-out of your room with your Residence Life student staff member and follow all check-out procedures.

The residence halls reopen on Saturday, Jan. 14, 2017, for all students. Students may not check in prior to that date. Please plan your flights accordingly.

Spring Check-Out 2017

All students must follow proper check-out procedures before leaving campus for the Summer. Those who do not follow procedures may face improper check-out fines up to $250.

Residence halls close for all non-seniors at 5 p.m. on Thursday, May 18. The only exception is for non-seniors staying for Commencement. Those non-seniors must be checked-out no later than 5 p.m. on Sunday, May 21, to avoid an improper check-out fine of up to $250.

All seniors must check-out of their rooms or apartments before noon on Monday, May 22.

All students must check out individually. Be sure to:

  • Follow the check-out checklist
  • Empty your room and common areas completely
  • Turn in your room key. Non-seniors may keep their mailbox key over the summer.

Seniors, if you need to check-out before 1 p.m., Sunday, May 21, you must schedule an appointment with your resident adviser or building manager. Residence Life staff will be available for check-outs from 1-7 p.m., on Sunday, May 21, and 8 a.m.-noon, Monday, May 22.

Non-seniors: You must make an appointment with your hall counselor, resident adviser, or building manager at least 24 hours prior to your check-out time. Residence Life staff members will be available for appointments from 8 a.m.-8 p.m. each day except for Sunday, May 21, when they will be available from 1-5 p.m. Non-seniors who check-out after 5 p.m. on Sunday, May 21, will incur a late check-out fee of up to $250.