Accounts Payable
This site provides accounts payable information and resources. Our accounts payable department processes all supplier payments, maintains supplier master data, and more.
Accounts Payable processes all payments to suppliers (external businesses and individuals, and Davidson students.) Payments are processed on a weekly basis with ACH (direct deposit) with payments available on Friday and wire transfers processed by Friday (due to varying settlement dates, we cannot guarantee payment on a specific date). Checks are issued only in limited circumstances and are mailed on Fridays. Invoices not requiring immediate payment will be held and paid according to the terms specified by the supplier.
Faculty and Staff reimbursements are processed via expense reports in Oracle (Quick Step Instructions / Detailed Instructions). Faculty Travel grant reimbursements are processed by the VPAA office, please contact the Director of Academic Finance for assistance.
Check out the Oracle Cloud Support Site for details on Oracle procedures and updates.
Gift Cards
Purchases of gift cards are not allowed, unless the gift cards are for confidential research participants in an IRB approved research project. To claim exemption, the approved IRB number must be submitted with the supporting documentation.
Mileage Reimbursement
Business travel in your personal vehicle is reimbursed using the mileage rate established by Internal Revenue Service guidelines. Learn more about mileage reimbursement.
Mobile Devices
With the exception of duty devices, where a single device is shared across employees while on duty, or where a device and number are permanently assigned to a position instead of to an employee holding that position, the college does not pay mobile device expenses for employees.
Budget managers and requestors need to plan ahead during the transition from one fiscal year to next fiscal year. Follow these important guidelines for year-end processing.
Find answers to commonly asked questions about making payments, reimbursements, vendor numbers and more.